AI-powered automation: A gamechanger for complex healthcare data migration at Roshana Group

In today’s fast-paced healthcare landscape, accurate and timely data is crucial for delivering exceptional care.

Roshana Group, a trusted leader in Australia’s aged care sector, is renowned for its resident-centred, compassionate care and its innovative blend of health and aged care services.

With modern, purpose-built facilities and a commitment to excellence, Roshana Group continues to set the benchmark in the industry.

Over the past 6–9 months, the ProcessX team has harnessed the power of AI-driven automation to revolutionise the migration of complex healthcare data at Roshana Group.

Completing three clinical data migrations — each involving between 100 and 120 residents — this project has transformed a traditionally intricate, error-prone process into a streamlined, secure operation.

Transforming complexity into clarity

Healthcare data is inherently complex, often dispersed across multiple legacy systems with limited interoperability.

Manual data migration has historically required 4–6 hours per resident, a process that not only increases the risk of errors but also diverts precious time away from patient care.

Recognising these challenges, Roshana Group partnered with ProcessX to deploy an AI-powered solution that dramatically reduces processing time — bringing it down to just 1 hour per resident.

This represents a time reduction of up to 83%, freeing up resources and ensuring that clinical updates are implemented swiftly and accurately.

“Roshana Care Group has successfully collaborated with Process X on three significant acquisition projects in the aged care sector. Their expertise was instrumental in seamlessly transferring resident clinical documentation from multiple platforms to our centralised system,” – Mehtab Singh, Chief Operations and Strategic Manager.

“The entire process was executed flawlessly, thanks to their exceptional team, who maintained open communication and worked diligently with us to meet all deadlines.

“This efficient transfer of clinical documentation not only streamlined operations for our sites and head office but also ensured consistent and high-quality care for our residents. By effectively managing the data transfer, Process X played a crucial role in maintaining continuity of care and enhancing our overall service delivery.”

AI-Driven innovation in action

The bespoke solution developed by ProcessX leverages advanced AI algorithms to extract, understand, and migrate complex healthcare data with unparalleled precision. This innovative approach:

• Accelerates Data Transfer: Reduces manual input by automating the integration of vast amounts of sensitive clinical data—from a labour-intensive 4–6 hours per resident to a streamlined process taking only 1 hour.
• Ensures Data Integrity: Implements robust validation checks to keep clinical records accurate and current, even amid rapid changes in residents’ health.
• Optimises Resource Allocation: Frees clinical teams from arduous data entry tasks, allowing them to focus on direct, high-quality resident care.

A strategic edge in mergers and acquisitions

For aged care providers navigating mergers and acquisitions, integrating disparate systems and ensuring data integrity is not merely a technical challenge — it’s a strategic imperative.

In M&A scenarios, seamless data migration is essential to harmonise clinical records, maintain operational continuity, and safeguard resident care standards during organisational transitions.

The Roshana Group experience underscores the value of partnering with specialists like ProcessX, who understand the nuances of healthcare data migration in a merger and acquisition environment.

With AI-powered automation, Roshana Group has established a robust foundation for future integrations, ensuring every piece of sensitive information is transferred securely and accurately.

This strategic edge not only supports immediate operational needs but also aligns with the Group’s long-term growth and acquisition strategies.

Looking ahead

The transformation witnessed at Roshana Group exemplifies how AI-powered automation can redefine data migration processes in healthcare.

It’s not just about moving data — it’s about managing critical information with the utmost precision to elevate the quality of care provided to residents.

For organisations on a merger and acquisition trajectory or deciding to change to another resident management system, this level of integration is crucial for ensuring a seamless transition and sustained operational excellence.

To learn more about how AI-driven automation can revolutionise clinical data migration and support your strategic M&A goals, visit process-x.com.au for further insights or to speak with our experts.